Q. What types of donations does The United Church of Canada Archives accept?
A. The United Church of Canada Archives accepts gift-in-kind donations from individuals and organizations.
Q. What material is considered for inclusion into The United Church of Canada Archives?
A. The United Church of Canada Archives considers material for inclusion into its collection based on criteria outlined in its Collection Policy.
Q. How do I donate material to The United Church of Canada Archives?
A. To donate material please contact the Archivist to discuss the material in question.
Q. Can I limit access to the private papers I donate?
A. Yes. Any restrictions to records will be outlined in the Deed of Gift [link to Deed of gift form?]
Q. Can I borrow the records after I donate the private papers?
A. No. Once the Deed of Gift is signed the records become the property of The United Church of Canada Archives.
Q. Can I receive a tax receipt for my donation?
A. Most gifts are eligible to receive a tax receipt. Material eligible for a tax receipt are evaluated by external appraisers for their fair market value. The completion of a Deed of Gift is required in order for appraisal and tax receipt to be issued.
Q. Will material weeded by staff of The United Church of Canada Archives be returned to me?
A. The fate of weeded material is outlined in the Deed of Gift.
Q. Should I organize the papers before making the donations?
No. The Archivist will look at the records and organize them according to archival principles.
Q. Can I donate more material after the original donation?
Yes. We accept donations after the initial receipt of material.
Q. Does The United Church of Canada Archives accept publications or copies of materials?
A. The United Church of Canada Archives does not accept copies of materials. The Archives may accept published material. Consultation with the Archivist will determine whether the publications will be included in our collection.
Q. What happens to the records once they are donated?
A. The records will be put into a queue to be processed by the Archivist. A finding aid will be created and uploaded into the Archives’ database. Records will then be available for consultation and researcher use.