Archival records arrive at the archives from a variety of sources through the archival task of acquisition. The United Church of Canada Archives acquires records from the General Council offices and the Regions, Communities of Faith, former Conferences and presbyteries of the Central Ontario region. These types of records are considered organizational and are transferred to the Archives. The Archives may also receive records through archival donations; where an archivist works with an individual outside of the church who holds records of enduring value to the church.
The United Church of Canada Archives, however, does not take in all records. The records the Archives accepts is outlined in our Acquisition Mandate.
When records are transferred to the archives, documentation is created so the Archives knows where the records came from, who was responsible for the transfer, how many boxes or gigabytes were transferred, the type of records that are transferred, the date range of the records and a listing of what was transferred. This documentation helps the archivist understand the context of the records and can help with the overall processing plan.