Copyright and Restrictions


Copyright legislation protects the works of the creators and allows the copyright holder to control how the material is used, reproduced and distributed. Copyright limits the use of the material (including the reproduction of the material) to fair dealing, which includes research and private study. Researchers are responsible for clearing copyright with the holders to use the material for purposes other than research and private study.


Material may be restricted for a variety for reasons. The restrictions may be in place at the donor’s request, for legislative purposes, for preservation records, or because the material is unprocessed.

Donor restrictions: Donors may ask that all or a portion of their material be restricted due to sensitive information or privacy concerns.

Preservation restrictions: Material may be restricted because they are extremely fragile and handling of the material may compromise their preservation. Surrogates of the material may be available to users. Ask archives staff for more information.

Legislation restrictions: Archives may restrict material so that the repository complies with legislation (e.g. PIPEDA)

Unprocessed material: Unprocessed material are generally not made available to users because the Archivist does not have a good idea of what is in the collection or fonds. Moreover, there is no way for users to know what is available in the collection/fonds because the finding aid has not been created.

Any restrictions on material will be noted in the finding aid.

Please review the Policy on Baptism, Marriage, and Burial Registers for information about access to registers.