In some cases, the records identified as “archival” will have been created electronically, as word-processed document files, digital photos, audio or video files, or databases. At the present time, the Conference Archives cannot accept digital versions of presbytery minutes, reports, correspondence, membership, financial, property, legal or other official records. Please ensure that all necessary documents have been printed and filed, in accordance with United Church guidelines.
Certain digital records – including photos, audio and video files – present special challenges for archives, whether they are transferred in their original electronic form, printed on paper, or carried on disks, cassette tapes, or other containers. If you have records like these, please consult with the Conference Archivist at the earliest opportunity, to ensure the appropriate preservation measures can be taken.
Please also ensure that the Conference has up-to-date addresses for any websites (or other social media involvement) run by your presbytery. Preservation of online content is being coordinated through the United Church Archives Network, based on the information provided by Conferences and Archivists.