The various documents generated and received by the United Church of Canada “constitute the organization’s memory and therefore provide valuable resource for operational continuity, and a legal record of operational decisions.” As such, records must be managed from creation to their final disposition to ensure that records that need to be accessible in the long-term are available as they provide continued support and accountability of The United Church of Canada’s business activities, but are also valuable source of information for society as a whole.
These records, which can exist in any media format including but not limited to hardcopy documents, drawings, photographs, films, video tapes, digital information, emails, voice records, and instant messages regardless of format, are subject to good recordkeeping practices.