Restrictions
Unless otherwise indicated, access to archival records is open and free of charge. Records may, however, be restricted for various reasons. Restriction on access is outlined in the records descriptions and findings aids. Please contact the Archives prior to your visit for more details.
Fees
Users will be asked to pay a fee for the copying of records and certificate requests. Please contact Archives staff prior to requesting copies of material or certificates or making online payment. Fees must be paid in advance.
Fees can be paid online, in person with cash (exact change please), or by money order or cheque payable to the United Church of Canada.
The following fees are charged for the various reproduction requests:
- Photocopies – $1/page (pick up). An additional $5 will be applied for mailed orders.
- Microfilm – $0.50/page. Users may make printouts in the archives. Alternatively, users can save digital copies to a USB stick.
- Photographic scans – $25/image. Images are transferred to users via FTP
- Certificate Requests – $30 (includes HST) – (Baptism and Marriage)
Please visit the Services page for information regarding reproduction requests.
Registration
Users will be asked to register when visiting the Archives. Registration forms can be found at the reference desk. The information collected in the forms will not be used for any purpose other than its intended use and in adherence to the United Church of Canada’s privacy statement.
Users, new and returning, will be asked to fill in a ledger book when visiting the Archives. This allows us to track visits to the reading room for security and statistical purposes.
Requesting material
In order to view archival material, users must complete a Retrieval Request Form available at the reference desk. The form will require users to fill in their name, date and the accession number, box and file number of the requested material.
Users should note that not all material is held onsite. Please contact the archives for more information.
Citing Archival Sources
Researchers should take note of the material they are suing for their research so it can be easily retrieved by Archives staff at a later date. Please visit our citation guide for information on how to cite archival material.